Sharing

ReviewerZero provides flexible sharing options to help you collaborate on integrity screening. Share your analysis results with specific individuals, entire organizations, or generate public links for broader access.

Sharing Options

Public Links

Generate a shareable link that allows anyone with the URL to access the analysis.

How It Works:

1. Open your analysis results
2. Click the Share button
3. Enable the Public link toggle
4. Copy the generated link
5. Share with anyone who needs access

Access Control:

Best for:

• Sharing with external reviewers
• Quick access without account requirements
• Time-limited sharing via link expiration
• Anonymous stakeholder access

Organization Sharing

Share analysis with your entire organization, giving all members access.

How It Works:

1. Open your analysis results
2. Click the Share button
3. In the Organization section, enter the organization name
4. Click Add Organization
5. Set the permission level (view or edit)

Features:

• All organization members automatically get access
• New members inherit existing shares
• Centralized permission management
• Bulk access without individual invitations

Best for:

• Editorial teams
• Research integrity offices
• Departmental review processes
• Institutional screening workflows

Individual Sharing

Share with specific people by email address, giving them personal access.

How It Works:

1. Open your analysis results
2. Click the Share button
3. In the Individual section, enter their email
4. Click Add User
5. Set the permission level (view or edit)

User Not Found?

If the email isn't registered on ReviewerZero:

• You'll be prompted to send an invitation
• They receive an email to create an account
• Once registered, they automatically have access
• Pending invitations are tracked in the share dialog

Best for:

• Collaborating with co-authors
• Sharing with specific editors
• External expert consultation
• Controlled individual access

Permission Levels

View Permission

Users with view access can:

• See all analysis results
• Navigate through findings
• View figures and annotations
• Export reports
• Access all tabs and details

Users with view access cannot:

• Dismiss findings
• Restore dismissed items
• Modify any settings
• Change sharing permissions

Edit Permission

Users with edit access can do everything viewers can, plus:

• Dismiss false positive findings
• Restore previously dismissed items
• Add notes to findings
• Manage the analysis workflow

Edit access does not allow:

• Deleting the analysis
• Changing ownership
• Modifying sharing settings (unless they're the owner)

Managing Shares

Viewing Current Shares

The Share dialog shows all current access:

• Public link status - Whether enabled and the permission level
• Organizations - List of organizations with access
• Individuals - People with direct access, including pending invitations

Changing Permissions

To modify access:

1. Open the Share dialog
2. Find the organization or individual
3. Use the dropdown to change permission (view/edit)
4. Changes save automatically

Removing Access

To revoke access:

1. Open the Share dialog
2. Find the organization or individual
3. Click the X button to remove them
4. Access is revoked immediately

Pending Invitations

For users who haven't created accounts yet:

• Shown with a "Pending" badge
• Email displayed instead of name
• Access activates when they register
• Can be removed before they accept

Security Considerations

Public Links

• Anyone with the link can access
• Links remain active until disabled
• Consider time-sensitive sharing carefully
• Disable when no longer needed

Organization Shares

• All current and future members get access
• Removing someone from the organization revokes access
• Organization admins can see shared analyses

Individual Shares

• Most controlled sharing option
• Requires account creation for new users
• Full audit trail of who has access
• Easy to revoke on individual basis

Best Practices

For Publishers

1. Use organization sharing for editorial teams
2. Set appropriate permission levels by role
3. Share with authors via individual links (view only)
4. Disable public links after review complete

For Research Integrity

1. Keep sharing minimal during investigations
2. Use individual shares for specific consultants
3. Document who has access for audit purposes
4. Revoke access when investigation concludes

For Researchers

1. Share with co-authors via individual access
2. Use view-only for external reviewers
3. Keep public links disabled for sensitive work
4. Review sharing settings before submission

Access Notifications

When you share an analysis:

• Existing users - See the analysis in their dashboard immediately
• New invitations - Receive an email with account creation link
• Organization members - Analysis appears in shared section

Collaboration Workflow

Typical Review Process

1. Initial Analysis - Run analysis on manuscript
2. Internal Review - Share with editorial team (organization)
3. Expert Consultation - Share with specific reviewers (individual)
4. Author Communication - Generate public link or individual share
5. Final Review - Team reviews responses
6. Close Out - Revoke external access, archive results

Managing Multiple Reviewers

• Each reviewer can work independently
• Edit permissions allow dismissing false positives
• All changes are tracked
• Owner retains full control

Related Resources

• Export & Reports - Download analysis results
• Platform Features - Notifications and security
• Privacy and Security - Data protection policies